Conservation Colorado is seeking an Executive Team & Office Administrator based in Denver who will be responsible for maintaining the CEO’s calendar and managing the organization’s hybrid work environment through office management, IT support, and event logistics. You will work closely with the VP of Operations & Finance as well as the CEO.
Work Schedule: Non-exempt, Full-time
Deadline for submission: Feb 16, 2024
About Conservation Colorado
As the largest statewide environmental organization in Colorado, we work to protect our state’s climate, air, land, water, and communities. We play a unique role in Colorado as our work focuses on organizing communities, influencing decision-makers, and electing conservation-minded leaders. That work includes Protégete, which is focused on building Latine leadership and engagement on environmental issues. We believe that achieving racial, social, and environmental justice are critical to our mission.
You can learn more about our mission here.
What You’ll Do
This position reports to the VP of Operations & Finance and plays a vital role in supporting the CEO to advance the organization’s goals through managing their schedule and other tasks so she can focus on high-level leadership priorities. You will also manage our hybrid work environment and support our mission by helping all staff have the tools they need to be successful in their work. The work can evolve over time, but it contains these areas of responsibility.
Executive Support – 70%
- Coordinates the schedule for the CEO and helps ensure the CEO is spending time in the most high-impact manner.
- Supports the CEO and executive team on managing large projects.
- Makes sure the CEO is properly prepared for all high priority meetings, including handling logistics and preparing any necessary materials.
- Organizes logistics for board meetings & events and oversees creation of the quarterly board packets.
IT & Office Management – 25%
- Serves as the point person for the organization on technology-related issues; troubleshoots and manages staff technology in-person and remotely.
- Purchases, tracks, and manages organization-owned devices and implement systems to more efficiently manage those devices.
- Trains staff on ways to use our technology; provides security training and IT support to resolve computer issues.
- Manages organization-wide software such as our Google Workspace and Asana by ensuring successful adoption across teams, working with departments to create tools, serving as a resource to staff, and training new staff on its use.
- Acts as the liaison between the organization and the Denver office space manager.
- Maintains the Denver office and supports staff in other offices with administrative needs as feasible.
Event Logistics – 5%
- Owns the logistics for trainings & other events organized by the operations team.
- Owns the logistics of the weekly all staff meeting.
In addition to your regular responsibilities, all staff are expected to participate at some level in organizational priorities including helping in certain fundraising efforts, taking part in election-related activities, and committing to organizational efforts around equity & inclusivity.
This position is a great opportunity to learn the inner workings of advocacy organizations and to be a part of making real progress on some of the biggest issues facing us today. To be successful in this job, you will demonstrate good judgment, results-focused work, and efficiency to work well with our team. Fundamentally, we want someone who loves making things work and who has the skills to do that in our context. More specifically, you will have or be most or all of the following:
- Spirit of helping: We are a busy organization, so enjoying digging in and helping out is vital in this role. You need to be willing to go the extra mile to help someone solve their tech problem or figure out how to rearrange the calendar to make a meeting work sometimes on short notice.
- Share our commitment to increasing equity in our movement and organization: Have the skills to work with all types of people and to make visitors and staff feel welcome in our office and included in our work.
- Enjoy working with technology: You don’t need to be a software coder; you just need to be comfortable with new technology and enjoy researching and figuring out new tech options. When something breaks down, you can’t be afraid to get in there and figure out what happened and how to fix it.
- An organization whiz: You can keep yourself and other folks on track to meet deadlines and keep tasks and projects under control so that we can fulfill our mission (we use Google Suites and other project management software). If you enjoy helping other folks set up systems, all the better. You also have the systems and good judgment necessary to keep confidential information private.
- Managing without authority: Leading on projects where you don’t have direct authority over the other staff is common in this work so being comfortable managing sideways (or even up!) in a collaborative, inclusive manner is important.
This position does not have an undergraduate education requirement. Spanish/English bilingual is a skill we value, but it is not a requirement. This is a full-time job, but there can be some flexibility in the exact schedule.
Compensation and Benefits
The full-time salary range for this role is between $50,000 – $60,000 based on a wage analysis across the organization and new staff rarely starting at the top of the range.
We provide high-quality health insurance and a strong benefits package that includes a SIMPLE IRA retirement plan with a match, at least 30 days of vacation & holidays in addition to six physical & mental wellness days in your first year, and parental leave and a sabbatical program. Please note that as a 501(c)(4) nonprofit organization, Conservation Colorado employees are not eligible to participate in the Federal Public Service Loan Forgiveness Program.
All Conservation Colorado positions require in-person work of some kind & therefore we do require our staff to be vaccinated against COVID. The organization does not have a set policy for the number of days someone must be in the office and the days required for a specific individual or position will vary based on the needs of the position and personal preference as agreed to with the manager. Everyone is welcome to work in the office 100% of the time if they prefer.
We are committed to building a more diverse and inclusive organization and conservation movement to fully represent and engage all Coloradans and to build as powerful a movement as we can. Recruiting staff that better reflects Colorado is a priority and we encourage applicants from all cultures, race, ethnicity, geographies, political affiliation, sexual orientations, gender identities, and all other identities represented in Colorado or protected by law. We are proud to be an equal opportunity employer.